The L&GNSW Club Licence Self-Audit Checklist (CL1002) is a 75-Part, 363-question document. Inspectors walk through it. Club managers fill it out 4–10 times a year. Venue Axis is the working surface that runs it — operational data we already capture answers most of it; tracked, scheduled, evidenced forms cover the rest. When the inspector walks in, you hand them a defensible draft.
Direct quote from the PDF
“Our compliance officers use this same checklist when they audit your licensed premises.”
Coverage isn't binary. Each of the 75 CL1002 Parts maps to one or more of these six modes — most map to three or four simultaneously.
From operational data we capture continuously — incidents, welfare checks, RGO duty logs, RSA/RCG training, self-exclusion lookups, gaming records, refills, technician visits, prize events.
You tell us once (the licence number, the management contract terms, the current CEO appointment date), we surface it on every audit cycle.
Quarterly financial filings, director disclosures on the 21-day awareness clock, periodic procedure reviews, signage walk-throughs — all on a working calendar.
When a Part needs an attestation, you get a form (not a free-text email). Evidence attaches at point of capture, sign-off is recorded.
Licence PDFs, contracts, training certs, signed director disclosures, photo evidence — one place, signed-URL access, audit-trail metadata on every retrieval.
EGM systems for gaming records, Resend/email for member communications, Stripe/accounting (future) for financial filings, FRT vendors for self-exclusion enforcement.
CL1002 is the Club Licence Self-Audit Checklist published by Liquor & Gaming NSW. It's a 37-page document with 75 Parts and 363 yes/no questions covering liquor operations, gaming operations, club governance, best practices, Keno, and TAB. The PDF itself states: "Our compliance officers use this same checklist when they audit your licensed premises." Clubs typically work through it 4–10 times a year — quarterly self-audit, prior to inspector visits, and during licence renewals.
Most of the checklist falls on the club manager, with input from the gaming manager, accountant, CEO, and (for a few signage and welfare-check items) the RGOs on the floor. Filling it out from scratch each cycle is a multi-hour exercise: chasing staff for evidence, reconstructing answers from scattered records, double-checking statute references. Most clubs we've spoken to describe it as 4–6 hours of club-manager time per cycle, which adds up to $2,000+/year before counting the cost of any breach an unfilled checklist later surfaces in an actual L&GNSW inspection.
Each of the 75 Parts has a home in the platform across six modes: DO (we already produce the answer from operational data — incidents, training, self-exclusion lookups, gaming records), TRACK (status field on the club record), SCHEDULE (reminders fire before things slip), ASK (structured forms with evidence capture), HOST (document repository with signed-URL access), and INTEGRATE (third-party hooks where available). The design target with the working surface in place is ~76% DO coverage; the remaining quarter is TRACK/ASK/HOST. Roughly 73 of 75 Parts are addressable; the two genuine gaps (noise-disturbance complaints, late-hour-entry declarations) sit in physical-environment territory where a SaaS surface adds limited value beyond hosting the artefact.
Yes. Parts 58–66 (Keno operations under the Public Lotteries Act) and Parts 67–75 (TAB / wagering under the Totalizator Act) ship in scope from day one. If your venue doesn't operate Keno or TAB, you mark those Parts not-applicable at onboarding and they're hidden from the working surface. If you do operate them, the same coverage shape applies — training records, signage audits, prize-event capture, daily reconciliation evidence.
When the inspector walks in (or before a quarterly self-audit), the club manager clicks "Generate Audit Pack". The output is a PDF that mirrors the L&GNSW form layout, pre-populated with answers from the working record, with citation click-throughs to the underlying evidence in Venue Axis. "No" answers are flagged with the open-task reason; "N/A" answers carry a justification field. An evidence appendix collects the supporting documents. The club manager reviews, signs, and the pack is ready — minutes instead of hours.
L&GNSW maintains the document; the version we're currently mapped against is dated 010921 (September 2021). When the regulator publishes a revision, the question set in our master inventory updates and the working surface shows any new Parts as "new since last cycle" so the club manager can address them deliberately. Existing answers carry forward where the question text is unchanged; flagged for review where the regulator has refined wording.
No. CL1002 itself is L&GNSW's working tool, not a definitive interpretation of every obligation it references. The working surface gives you a defensible Audit Pack draft, but a licence-by-licence review by a gaming-licensing lawyer is still the right move on material decisions (e.g., when proposing a management contract under Part 44, when amending club rules under Part 52, when handling a proposed amalgamation under Part 51). Venue Axis is the operational record-keeping infrastructure; your lawyer is your interpreter of the rules that record-keeping evidences against.
No. The Gaming Machines Act 2001, the Gaming Machines Regulation 2019 and the Registered Clubs Act 1976 apply to every club with EGM entitlements, from the smallest community club to the largest metropolitan venue. CL1002 is the operational rubric for all of them. Smaller clubs run it on a Venue Axis Register+ subscription ($99/month in year one, $129/month after); larger clubs — broadly, those outside the AML/CTF Act s.233K "no more than 15 gaming machines" exemption — run it on Venue Axis Full, with AML/CTF + FRT + AI helpers on top.
The AML side of the audit picture — what AUSTRAC asks alongside CL1002.
The statutory layer behind CL1002 Parts 17–38 — what the Gaming Machines Act 2001 Part 4 and the Gaming Machines Regulation 2019 (cll.45, 50A–50S) actually require.
The forward-looking complement to CL1002 — what's active today, what's landing soon.
Venue Axis Register+ runs CL1002 for smaller clubs (broadly, those within the AML/CTF Act 2006 (Cth) s 233K ↗ "no more than 15 gaming machines" exemption) at $99/month in year one ($129/month after). Venue Axis Full adds AML/CTF, FRT, AI helpers, and CEO board pack on top. First three months free for every Australian club.